As already seen several times during the guide, to manage the warehouse efficiently it is necessary to equip yourself with adequate tools.

Nowadays not even the smallest shop could think of managing its warehouse using pen and paper. Many small businesses decide to rely on Excel or similar spreadsheet programs, which are relatively easy to use and at no cost.

Excel provides several templates dedicated to warehouse management for free, but it is also possible to create new ones from scratch, customizing them according to individual needs.

However, those who base warehouse management on Excel expose themselves to several risks, first and foremost that of losing important information due to incorrect saves, complex and non-functional models, or accidental deletions by employees.

A small distraction or a typo is enough to insert wrong information that can have real ripple effects, for example in the case of an incorrect formula that will then repeat the mistake until it has been corrected.

It is also extremely complicated to be able to trace the cell or column in which the error occurred, which is why inventory management via Excel must be regularly checked and reviewed, with continuous checks of spreadsheets to prevent or detect any errors.

Among the other main critical issues we can mention:

• Information is not automatically updated in real-time;
• Inaccurate reports and the need to continuously verify calculation formulas;
• Manual data aggregation is difficult;
• Inability to analyze data history;
• Risk of data loss due to error, failure, or theft.

The alternative and much safer solution, even for a small business, is to equip yourself with amazon FBA box labels management software which, thanks to its inventory functionality and the possibility of using centralized databases, guarantees greater control and data protection.

Warehouse Manager:

The warehouse manager directs and coordinates all the most important activities by giving precise orders to the other warehouse workers, dividing the workloads, and assigning the areas of competence. His duties also include those related to the movement of goods with the management of supplies, the sorting of orders, and the organization of shipments.

• Supply Chain Manager

In the most structured realities, the Supply Chain Manager acts as an intermediary with the company management, supervising not only the various logistical phases but also acting as a real reference for the entire production process as it regulates the procurement of raw materials, transport, and shipments. It is therefore a professional figure more closely linked to the company’s business.

• Responsible for shipments

In addition to overseeing packing and shipping, the shipping manager must also liaise with the delivery person. One of the most delicate issues for those who hold this role concerns the transport service that can be managed directly by the company or entrusted to third parties.

• Conveyors

It is the figure who is entrusted with the task of making deliveries respecting not only the pre-established times but, very importantly, the integrity of the goods. Conveyors manage the final step of the entire process and represent a fundamental point of contact with customers and suppliers.

Warehouse security

Like any work environment, the warehouse also presents a series of potential dangers that must be considered to protect the health of those who work there.

Unfortunately, there is still too often a tendency to privilege productivity and speed, neglecting or at least underestimating the prevention of risks and injuries.

It is necessary to remember that there can never be productivity without security.

Each warehouse has different characteristics, but it must always be kept safe by adapting the work environment to regulatory requirements, relying on the advice of qualified technicians, and ensuring constant training and updating on the subject for all employees.

Tips for a safe warehouse

• A secure warehouse is first and foremost a clean, tidy, and organized warehouse.
• Floors must always be clean, paying particular attention and promptness to intervene in the event of the presence of water, oil, cleaning products, and anything that may cause falls, injuries, and may be an obstacle to carrying out normal activities.
• Transit areas should always be kept clear of packaging, debris, handling machinery, and other obstacles that could lead to accidents.

All employees, even before starting work in the warehouse, must be adequately trained on the safety provisions and procedures in accordance with the law.

In addition, employees who use amazon FBA label service equipment must undergo specific courses on the safe use of devices and means of transport and handling of goods.